Managing office space efficiently has become more important than ever. As businesses adapt to hybrid work setups, downsize physical offices or prepare for relocations, choosing the right storage unit for office inventory isn’t just a logistical task, it directly affects your bottom line. With commercial rents high across UK cities and workspace at a premium, it makes sense to move non-essential equipment, archived documents and surplus furniture offsite. The key is picking the right type of storage solution that aligns with your business needs.
If you’re considering office storage as part of a move or ongoing operations, this guide will help you understand what matters most and how to avoid common mistakes. Doree Bonner International offers tailored local moving services, international removals, professional packing, and specialised storage solutions that can take the pressure off your team while keeping your business running smoothly.
Why Businesses are Using More Office Storage in 2025
According to the British Chambers of Commerce, many UK businesses are struggling with tight physical space and rising commercial property costs. With hybrid working now standard across many industries, companies are reassessing how much office space they truly need – and looking for smarter ways to store essential items.
Common reasons for needing business storage include:
- Moving offices or downsizing
- Reducing on-site clutter for compliance or safety
- Storing archived documents offsite
- Temporary storage during renovation
- Secure storage of seasonal stock or promotional materials
- New equipment awaiting installation
But not all storage units are the same, and the wrong choice can lead to damage, delays, or extra costs.
What to Consider When Choosing an Office Storage Unit
- Size and Scalability
Get a realistic idea of how much space you’ll need. Overestimating means paying for unused capacity; underestimating creates extra work and stress. Even better, choose a provider who charges by volume, ensuring you only pay for the space you need.
- Measure bulky items (e.g., desks, printers, display stands)
- Count archive boxes, stock, or IT equipment
- Ask if the unit size can be increased or reduced later if your needs change
Doree Bonner offers a range of unit sizes, and we can help you assess your inventory with a free consultation.
- Location and Accessibility
Think about how often you need to access your stored items. If it’s frequent, choose a location close to your office or clients. If it’s just long-term storage, you might save money by using a facility slightly further out.
Key questions to ask:
- Is the storage facility easy to reach by road?
- Are there parking or loading bays?
- Can you access your items out of hours or weekends?
Doree Bonner has secure storage facilities across the UK with flexible access options to suit your schedule.
- Security and Safety
You’ll want reassurance that your stock or equipment is protected. Look for facilities with:
- 24/7 CCTV and on-site staff
- Monitored alarm systems
- Fire detection and suppression systems
- Controlled access for authorised users only
We take this seriously at Doree Bonner. Our facilities include high-security options for sensitive equipment, confidential files, or valuable assets.
- Clean and Dry
Office equipment and archived documents can degrade in poor conditions. Damp environments can damage electronics, paper and upholstered furniture.
Choose clean and dry units if you’re storing:
- Computers, hard drives or AV equipment
- Legal or financial paperwork
- Exhibition materials or artwork
- Medical or lab equipment
Doree Bonner International offers a secure storage service for all types of properties, with prices based on volume to avoid unnecessary storage charges.
- Packing and Handling
If you’re planning to store fragile, high-value or complex items, professional packing matters. Poorly packed goods risk damage in transit or while in storage.
You can choose from:
- Self-pack using boxes and materials you provide
- Pack with professional, high quality packing materials
- Full packing solutions, where our team takes care of everything
Our professional packing services reduce the risk of loss or breakage and come with optional insurance coverage for peace of mind.
Types of Office Inventory Ideal for Storage
Businesses often underestimate how much of their inventory can be safely stored offsite. Here’s a quick checklist:
| Item Type | Storage Suitability |
| Archive files & documents | ✅ Excellent |
| Office furniture | ✅ Excellent |
| IT equipment | ✅ Clean and dry |
| Event or marketing materials | ✅ Excellent |
| Confidential files | ✅ With secure access |
| Stock & promotional goods | ✅ Excellent |
| Customer returns | ✅ Excellent |
| Sensitive data backups | ✅ With insurance |
If you’re unsure what should stay or go, we can help you make the right call.
Red Flags to Watch For
- No clear access policy – You need to know when and how you can reach your items
- Lack of insurance options – A proper storage provider should help you protect your assets
- Poor reviews or no accreditations – Look for British Association of Removers (BAR) membership
- Dirty or damp facilities – A sign of poor maintenance and possible damage risk
- Hidden costs – Watch out for extra fees for access, insurance, or admin
Doree Bonner International is a BAR-approved company and adheres to high standards in removals, packing, and storage services.
When Storage is Part of a Bigger Move
If you’re relocating office space or opening new premises, storage can be a useful staging ground. You can move gradually, without overwhelming your team or disrupting operations. We also support phased moves where part of your equipment goes into storage temporarily until the new location is fully set up.
Our office relocation services include packing, IT relocation and secure storage – all managed by experienced project coordinators.
Final Thoughts
Choosing the right storage unit for your office inventory isn’t just about finding a cheap or nearby facility. It’s about protecting your assets, maintaining business continuity, and adapting to changes without unnecessary disruption or cost. A trusted partner like Doree Bonner International can provide a complete service – whether you need short-term storage during a move or a long-term offsite solution for equipment, documents, or supplies.
Talk to Doree Bonner International
Doree Bonner International is one of the UK’s leading removals and storage specialists. We’ve helped thousands of UK businesses manage local moving services, removals, professional packing, packing solutions, and long or short-term storage.
Our accreditations include membership of the British Association of Removers (BAR), and we operate secure storage sites across the UK. Every service is tailored to your business, with optional packing, transport, and full insurance support.
With accreditations from industry authorities, including the British Association of Removers (BAR) and FIDI FAIM, we uphold the highest standards in the removals and storage sector.
For a storage solution that aligns with your business requirements, contact Doree Bonner International today. Request a free online quote or contact us 24/7 for assistance. You can also watch our storage video here.
Choosing the right storage unit for your office inventory is a critical step in maintaining operational efficiency. By considering the factors outlined above and partnering with a reputable provider like Doree Bonner International, you can ensure your inventory is stored securely and accessibly, supporting your business’s ongoing success.
